Friday, February 6, 2015

Another Office Tip

Every student in my high school has their very own manila folder health chart!
It really isn't anything fancy, but it is the home of all required health forms,
doctor notes, prescription notes, medication logs, copies of some emails- you know, 
just the basics!  A few times a week I need to pull a chart for a specific reason.

Maybe I am reviewing PE doctor excuse notes, charting vision & hearing screenings,
or completing IEP paperwork... Whatever the reason this school year I've taken those times
as an opportunity to really look through the charts and thin them out if possible!
More often than not I have found duplicates (even triplicates) of various health forms-
copied over the years as the kids have moved from one school to another.  

Those extra forms can be shredded!  

There is really no need to keep extra copies of the originals.

I am also lucky enough to have student's who empty our full basket of shredded papers 
throughout the week!  I shred anything that has identifiable information on it.  
I also shred other forms too, because you just never know!

I'm always looking for ways to keep the health charts organized.
There is a system and order for each chart too- maybe I'll review that one of these days!

What are some things you do to keep your student health charts organized and tidy?

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Thursday, January 29, 2015

You're 'HI'- high?

Are you high?

Have you seen this floating around Pinterest?

I'm sure we've all said that at one time or another to a student with diabetes!
Then, as soon as the words leave your mouth, there is a student or 
staff member who looks at the both of you with
the above expression!  Makes me giggle :)

This year the high school I work at has three students with Type 1 Diabetes.
All of them are able to independently care for their needs,
but we are here if they need us.
I say "we" because there are three nurses!!

I have found having a well organized office makes life in the nurse's office easier!

One of the ways I organize the health  center is by grouping like items together.

Here are a few ways we've organized our diabetes supplies in order
to make our office space work better for us:

  1. Display the standing orders for hypoglycemia and the treatment supplies together.
  2. Use the updated district DDMP and 504 Plan papers.
  3. Group the completed forms together in the folder labeled "Diabetes Care Plans".
  4. Keep the "diabetes care plans" folder in our daily med binder and attach a copy to each student's "card"- the "card" is an old school 5x8 index card we use to chart daily visits- works for us!
  5. Provide each student a basket for their diabetes supplies.  They keep their basket on a shelf in the office.
  6. The shelf they store their supplies on is near where they test their blood sugar which is also next to the sharps container.
  7. Have a working agreement with the local fire department to properly dispose of full sharps containers throughout the school year as needed.
  8. Email each of the student's teacher every semester a diabetes digital information card.  I try to include the parents too in case they want to add more information.

These are just a handful of ways I try to make my work life more organized and easier!
What are some of the things you've done?  I would love to hear from you!

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